Video conferencing can improve the way your business works. It will save you time, money, and a lot of stress. Since there’s a need to build stronger relationships with clients and establish trust within the team, companies must find ways to communicate with everyone in a more efficient and convenient method. Video conferencing offers exactly that.
This eliminates the usual activities that waste resources (i.e. traveling for meetings, getting more office space and equipment) without compromising the quality of work. Furthermore, it can boost workers’ productivity because they can now enjoy the flexibility of taking their work at home, which leads to an improved work-life balance. Ultimately, online meetings can produce better and more dedicated employees, which is exactly what your business needs.
Minimizes Your Company’s Carbon Footprint
Since video conferencing reduces travel, your company helps the environment because it reduces your carbon footprint. According to a study on ambient communication systems, for every hour of driving for a meeting you consume the same power that is equivalent to 1,000 hours of online meeting.
Cut Company Costs
Your company can reduce travel costs. There’s no more need to fly to another state or country to meet with clients, which can be very expensive, because all you need is an Internet connection and a web conference tool. You can maintain quality relationships without spending a lot. Although there are initial costs to switching to web conferencing, these will yield good ROI and don’t cost as much as business travels. The money saved can then be allocated for other important aspects of the business.
Additionally, you can save on office costs. Many individuals are starting to consider doing work outside the office because it’s convenient. They spend a few hours each week working from home or while traveling. In fact, a 2013 research showed that half of Australia’s workforce works away from the office and actually like it. This setup can cut office expenditures without necessarily having to compromise the quality of work.
Frees up a Lot of Time
Time is a non-renewable resource. Companies are constantly looking for ways to streamline methods to save time because time is money. Online meetings will save you a lot of time. Since you don’t have to fly in and out of the country to meet with clients you spend less time moving around and more time accomplishing tasks. You’ll get your money’s worth especially if you choose the right video conference software, like the one offered by the Blue Jeans Network.
It also minimizes the consequences of getting stuck in traffic. For each time you drive to the office for a meeting, consider the hours you end up wasting inside the vehicle and compare that to how much you can accomplish if you were at home, participating in a meeting online.
Helps Manage a Disparate Team Better
Another benefit of using video conference software at work is it allows you to stay updated with the progress of a diverse team. You can connect teams from various offices—even workers from other countries—to create decisions, plan for the future, and exchange insights in real time. You don’t have to wait for bi-annual or annual meetings where the entire team gets together in one place.
Enhances Communication Between Team Members
Meeting online lets you personalize each meeting. Compared to conference calls, web meetings let you see who you’re talking with. This is important because it improves communication. You can see facial expressions, gestures, and body language as opposed to just hearing the voice. You’re more likely to get something out of the meeting when you can all see each other.
All that technology can make you lonely, as stated in a 2011 survey. Being able to interact with a real person should help enhance the work experience, even if you’re miles away from the office.
Provides More Flexibility
Video conferencing offers more flexibility. If something comes up you can easily and quickly gather the entire team. Just send out an email, instant message, or pick up the phone and you can get started in minutes.
Makes Work More Efficient
When setting up big meetings, you don’t have to waste time and energy finding and scheduling conference rooms, make arrangements for refreshments, and deal with technical setup—all these are time-consuming—since you can all converge at the same time through the web.
In this age where mobile usage is on the rise, more and more Australians are adapting to an Internet-enabled world, according to Chris Chapman, chairman of the Australian Communications and Media Authority. Using online tools to communicate and collaborate between businesses is definitely a manifestation of that.
There are enormous benefits to video conferencing. This takes care of your many business needs and doesn’t necessarily have to be costly. In fact, web conference tools are cost-efficient.
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There are enormous benefits to video conferencing.